All Topics / Help Needed! / Organising a file

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  • Profile photo of CeliviaCelivia
    Participant
    @celivia
    Join Date: 2003
    Post Count: 886
    February 10, 2004 - 1:01 am

    THis is just a very basic question, but I wonder how others organise their paperwork of their IPs.
    I have a folder for my 1st IP with different dividers, have I missed something that shouls be included?
    My sections are:
    [:)]Specific info about the IP such as a photograph, address.
    [:)]General info about the town where the IP is such as maps, area research results.
    [:)]Contacts such as addresses and phonenembers of all people you have dealt with to do with the IP, such as mortgage broker, Lending manager, RE agency, inspectors, solicitor etc.
    [:)]Loan section, with all details and correspondence about the loan.
    [:)]Legal section such as all correspondence from solicitor.
    [:)]Tax section such as depreciation, dunno what else goes in here yet.
    [:)]Insurance- all insurance details.
    [:)]Management, all correspondence, statements, and details to do with the PM, also repairs of property included here (may be it should be separate)
    [:)]Reports such as pest and building inspection reports, condition report, building certificate.
    [:)]Tenants- all details about tenants and tenancy agreement.
    [:)]Spreadsheets printouts.
    [:)]My Real Estate’s agency’s Newsletters.

    Thats 12!
    Did I forget something?

    THanks![:D]

    Profile photo of diclemdiclem
    Member
    @diclem
    Join Date: 2003
    Post Count: 537
    February 10, 2004 - 1:45 am

    Hi Celivia,
    Can’t think of anything that you have forgotten. Sounds like you’ve got it all worked out, think you might get a few people following your system.

    Cheers,
    Sue [:)]

    “Be careful not to step on the flowers when you’re reaching for the stars”

    Profile photo of CeliviaCelivia
    Participant
    @celivia
    Join Date: 2003
    Post Count: 886
    February 10, 2004 - 2:05 am

    Hehehe thanks Sue, they never have called me organised before[:D]

    Profile photo of redwingredwing
    Participant
    @redwing
    Join Date: 2003
    Post Count: 2,733
    February 10, 2004 - 6:54 pm

    Celivia..

    can only add
    [:D] List of rooms and paint colours for each ( for when you touch up or re-paint)
    [:D] List of Plants in gardens ( as i can’t always remember, so when one dies i can replace with same )

    Great list and a good idea Celivia [^]
    REDWING

    “The man that thinks at 5o as he did when he was 20 has wasted 30 years of his life”

    Profile photo of ErikaErika
    Member
    @erika
    Join Date: 2002
    Post Count: 151
    February 10, 2004 - 9:49 pm

    HI Celivia
    I keep all rent received and expenses for each year separate, that way at tax time I am not looking thru years of receipts.
    Erika

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